Operations
The system that assigns the caseload should run the payroll.
Clock-in, shift differentials, PTO, and hours worked in the same platform as the schedule — then pushed to Gusto, ADP, or Paychex instead of retyped into them.
Integrates, doesn't replace. Keep the payroll processor you already use.
One pay period
Hours recorded against the shift they were assigned to.
Clock-in happens against the schedule, so approved hours already know which unit, which shift, and which differential applies. Nothing is transcribed from a second system.
| Staff | Mon | Tue | Wed | Thu | Fri | Sat | Sun | Total |
|---|---|---|---|---|---|---|---|---|
| J. Reyes · LCSW | 8.0 | 8.0 | 8.0 | 8.0 | 8.0 | — | — | 40.0 |
| A. Patel · LPC | 8.0 | 8.0 | 8.0 | 8.0 | 4.0 | — | — | 36.0 |
| D. Cole · RN nights | 12.0 | 12.0 | — | 12.0 | 12.0 | 12.0 | — | 60.0 |
| K. Osei · Tech | 8.0 | 8.0 | 8.0 | PTO | 8.0 | 8.0 | — | 40.0 |
| M. Ruiz · Billing | 8.0 | 8.0 | 8.0 | 8.0 | 8.0 | — | — | 40.0 |
| Period total | 44.0 | 44.0 | 32.0 | 36.0 | 40.0 | 20.0 | — | 216.0 |
Why it belongs here
Labour is the largest line item in a treatment program by a wide margin.
Payroll usually dwarfs rent, software, and everything else combined. Managing it in a system that does not know who was assigned to the unit is how overtime becomes visible only after it is paid.
One source of hours
Schedule and timesheet agree
Clock-in is matched to the assigned shift, so a variance between scheduled and worked hours is visible on the day rather than at the end of the period.
- Overtime flagged as it accrues
- Differentials applied by rule
- Missed punches surfaced for approval
- PTO balances visible to staff
Keep your processor
Integrates, does not replace
Approved hours export to Gusto, ADP, or Paychex. ProbityCare handles the timekeeping, your payroll provider still handles the tax filing.
- No change to your payroll provider
- No re-keying between systems
- Approvals recorded with a name
- Corrections tracked, not overwritten
Coverage
Who is clocked in and who is assigned to the unit should be one screen.
In a 24-hour setting those are the same operational question. Splitting them across two systems is how a shift ends up short without anyone noticing until it already is.
Works with
It runs on the same record as the rest of the platform.
Operations
Credentials & licensure
Every license, certification, supervision agreement, background check, and payer enrollment tracked with its expiration date — with warnings early enough to renew rather than to scramble.
Read more →Operations
Scheduling & groups
Individual sessions, recurring groups, and full IOP tracks on one calendar — with authorization status, clinician credentials, and telehealth links attached to the appointment itself.
Read more →Operations
Training library
Onboarding, annual compliance, and program-specific training assigned by role, completed in the platform, and recorded with a date and a score — ready for the surveyor who asks.
Read more →Get started
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