Replaces · Your census spreadsheet
The spreadsheet is free. Everything it costs you is not.
A whiteboard at the nursing station, a spreadsheet someone updates, and an EHR that learns about admissions later. Three records of the same census, and at month end someone decides which one the claim is built from.
Bed-days derived, not assembled. The census becomes a view of the record.
The real invoice
What it costs, including the parts that never appear on one.
The subscription is the visible line. Everything marked hidden below is paid in staff hours or in revenue that quietly never arrives.
Illustrative. Subscription ranges are typical rather than quoted, and the hour estimates come from the programs we built this with. Your numbers will differ — the point is which lines are on the invoice and which are not.
Where it breaks
Four seams, all of them at the same boundary.
The board, the spreadsheet and the chart disagree by the afternoon, and nothing arbitrates between them.
Bed-days come from whichever source looked most complete at month end.
An intake coordinator cannot answer a referring hospital without interrupting the unit.
A spreadsheet overwritten daily cannot tell you who occupied which bed on a date six months ago.
It is fast, everyone understands it, and it costs nothing. Those are real advantages, and any replacement that is slower to update at the nursing station will simply be ignored in favour of the board. Which is why this has to be an event on the record rather than a form someone fills in.
Switching
What moving actually involves.
No implementation fee on Solo or Group Practice. Larger migrations with historical data are quoted separately.
Units, rooms and beds with gender, level of care and special-use designations.
Step 1Who is in which bed today, with admission dates and expected discharges.
Step 2The board updates because the chart changed, not the other way around.
Step 3Run bed-days from the census against billed days. That gap is the argument.
Step 4Operations
Bed, room & census board
Every bed, room, and unit with who's in it, when they're expected to discharge, and which beds are actually available tonight — replacing the whiteboard and the spreadsheet that disagree with each other.
Read more →Revenue cycle
Payer contracts & rates
Contracted rates stored per payer and per service, so the expected payment is on the claim before it goes out and underpayments are visible the moment the remittance posts.
Read more →Operations
Safety rounds log
Q15 checks, hourly rounds, and unit walkthroughs recorded at the point of care with the time they actually happened — so the record you produce after an incident is the record that was made during it.
Read more →Free is the most expensive pricing model here
Two to three days a month of reconciliation, unbilled days nobody counts, billed days you cannot evidence, and a record that does not exist when an incident review asks for it.
Bring your current stack to a walkthrough and we will go through it line by line, including the ones we cannot replace.
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